Business Requirements Document (BRD)

Table of Contents

1. Introduction
2. Business Objectives
3. Project Scope
4. Stakeholder Analysis
5. Requirements

• Functional Requirements
• Non-Functional Requirements

6. Assumptions
7. Constraints
8. Risks
9. Glossary
10. Appendices
11. Approval

Introduction

The purpose of this document is to outline the requirements and objectives for automating the UK payroll process by integrating the HiBob HR system with the Pento payroll platform. This integration aims to reduce manual work and errors associated with the current payroll process.

Business Objectives

• Continue to integrate our HRIS system into more areas of the business to reduce errors and admin tasks.
• For the UK – ensure that our HRIS is a single point of truth for all employee data.

Project Scope

• In-Scope:
  • Integration of HiBob HR system with Pento payroll platform.
  • Automation of data transfer for starters, leavers, salary changes, unpaid leave, maternity/paternity.
  • Manual input of additional payments (e.g., Gym, mobile phone duty) into Pento.
• Out-of-Scope:
  • Payroll processes for regions outside the UK.
  • Customization of HiBob or Pento functionalities beyond integration.

Stakeholder Analysis

• Internal Stakeholders:
  • HR Department
  • Payroll Team
  • IT Department
  • Finance Department
• External Stakeholders:
  • HiBob (HRIS Provider)
  • Pento (Payroll Provider)

Requirements

Functional Requirements

1. Requirement ID: F-01

   • Description: Automate the transfer of employee data from HiBob to Pento.
   • Priority: High
   • Source: HR Department

2. Requirement ID: F-02

   • Description: Ensure all starters, leavers, salary changes, unpaid leave, and maternity/paternity data are accurately transferred.
   • Priority: High
   • Source: Payroll Team

3. Requirement ID: F-03

• Description: Allow manual input of additional payments like Gym and mobile phone duty into Pento.
• Priority: Medium
• Source: Payroll Team

Non-Functional Requirements

1. Requirement ID: NF-01

   • Description: Ensure data transfer between HiBob and Pento is secure and compliant with GDPR.
   • Priority: High
   • Source: IT Department

2. Requirement ID: NF-02

   • Description: Integration should not affect the performance of HiBob or Pento systems.
   • Priority: Medium
   • Source: IT Department

Assumptions

• HiBob and Pento will support the required integration functionalities.
• All employee data in HiBob is accurate and up-to-date.

Constraints

• Limited timeline for project completion.
• Budget constraints for additional software or customization.

Risks

• Potential data loss or inaccuracies during the integration process.
• Delays in project implementation due to unforeseen technical issues.

Glossary

• HRIS: Human Resource Information System
• HiBob: HR system currently in use
• Pento: Payroll provider integrated with HiBob

Appendices

• [Appendix A] Integration Workflow Diagram
• [Appendix B] Data Mapping Document

Approval

• Prepared by: Payroll
• Email: wayne.sheridan@gmail.com
• Date: 01/20/2025
• Approved by: [Approver's Name]
• Date: [Approval Date]