Business Case

Executive Summary

Objective: The objective of the project is to enhance efficiency, improve brand consistency, and optimize resource allocation by implementing an AI tool for PowerPoint presentation creation, with potential expansion to other sales collaterals.

Expected Outcome: The expected outcome of the project is reduced time spent on presentation creation, higher quality and consistency in presentations, and enhanced speed and capacity for responding to market opportunities.

Problem Statement

Current Challenges:

• The sales team spends a significant amount of time creating presentations, which detracts from their ability to focus on strategic tasks.
• There is a lack of consistency in the quality and branding of presentations.
• The current process is slow, reducing the team's ability to quickly respond to market opportunities.

Need for AI Presentation Builder:

• To reduce the time and effort required for presentation creation.
• To ensure high-quality and consistent branding across all presentations.
• To increase the speed and capacity of the sales team in responding to market opportunities.

Solution Overview

What is AI Presentation Builder: AI Presentation Builder is a tool that leverages artificial intelligence to automate the creation of PowerPoint presentations. The tool can generate professional, branded presentations quickly and with minimal input from users.

Types of AI Presentation Builders:

• Template-based AI Builders: Utilize predefined templates and content to generate presentations.
• Customizable AI Builders: Allow users to input specific data and preferences for more tailored presentations.
• Integrated AI Builders: Connect with CRM and other software to pull data and insights directly into presentations.

Benefits of AI Presentation Builder

• Efficiency: Significantly reduces the time spent on creating presentations, freeing up the sales team to focus on strategic activities.
• Consistency: Ensures all presentations adhere to brand guidelines, providing a consistent look and feel.
• Speed: Enhances the team's ability to quickly respond to new opportunities, improving overall market responsiveness.
• Quality: Utilizes AI to generate high-quality presentations that effectively communicate key messages.

Implementation Plan

Phase 1:

• Conduct a needs assessment to understand the specific requirements of the sales team.
• Select and procure the AI Presentation Builder tool.
• Develop initial templates and branding guidelines.

Phase 2:

• Pilot the AI tool with a small group of sales team members.
• Gather feedback and make necessary adjustments.
• Train the entire sales team on using the AI tool.

Phase 3:

• Full rollout of the AI Presentation Builder tool.
• Monitor usage and gather continuous feedback for improvements.
• Explore expansion to other sales collaterals.

Cost Analysis

Initial Costs:

• Procurement of AI Presentation Builder tool.
• Development of templates and branding guidelines.
• Training and onboarding costs.

Operational Costs:

• Subscription or maintenance fees for the AI tool.
• Ongoing training and support.
• Costs associated with continuous improvement and updates.

ROI Estimation:

• Time saved on presentation creation.
• Increased sales opportunities due to faster market responses.
• Improved productivity and strategic focus of sales team.

Risk Assessment

Technical Risks:

• Integration challenges with existing systems.
• Initial learning curve for users.
• Potential data security concerns.

Mitigation Strategies:

• Conduct thorough testing and integration pilots.
• Provide comprehensive training and user support.
• Implement robust data security measures.

Alternatives Considered

• Manual Process Improvement: Streamlining the existing manual process without automation.
• Outsourcing: Hiring external agencies to create presentations.
• Other AI Tools: Evaluating other AI tools with similar capabilities.

Conclusion and Recommendations

Recommendation: It is recommended to proceed with the implementation of the AI Presentation Builder tool to achieve the key objectives of reducing time, improving quality and consistency, and enhancing market responsiveness.

Next Steps:

• Finalize the selection of the AI Presentation Builder tool.
• Begin the needs assessment and initial template development.
• Plan and execute the pilot phase.

Appendices

• Appendix A: Needs Assessment Report
• Appendix B: Cost-Benefit Analysis
• Appendix C: Training Plan
• Appendix D: User Feedback Summary

Prepared by: AI Presentation Builder
Email: wayne.sheridan@gmail.com
Date: 01/20/2025