System Test Plan

Table of Contents

1. Introduction
2. Objectives
3. Scope
4. Test Strategy
5. Test Plan
   • Test Environment
   • Test Criteria
   • Test Deliverables
6. Test Schedule
7. Resources
8. Roles and Responsibilities
9. Defect Management
10. Risk Management
11. Communication Plan
12. Approval

Introduction

The purpose of this document is to outline the System Test Plan for the payroll project aimed at reducing manual work by integrating our HR system, HiBob, with the payroll software Pento. This integration will allow HiBob to feed employee information directly into the payroll platform, thereby minimizing manual data entry and reducing errors.

Objectives

The objectives of the system testing are:

• To verify the integration between HiBob and Pento.
• To ensure that HiBob acts as a single point of truth for all employee data.
• To validate that manual administrative tasks are minimized.
• To ensure that the payroll process is accurate and efficient.

Scope

The scope of the system testing includes:

• Testing the data transfer from HiBob to Pento.
• Verifying the accuracy of employee data (starters, leavers, salary changes, unpaid leave, maternity/paternity).
• Testing additional payments (Gym, mobile phone duty) input.
• Ensuring data integrity and correctness in the payroll process.
• Functional, performance, and security testing of the integrated payroll system.

Test Strategy

The overall test strategy includes:

• Functional Testing: To verify that the integration works as expected.
• Performance Testing: To ensure that the system can handle the data load and perform efficiently.
• Security Testing: To verify that the data transfer between HiBob and Pento is secure.

Test Plan

Test Environment

The test environment will include:

• HiBob HR system
• Pento payroll software
• Necessary network configurations
• Test data simulating real employee information

Test Criteria

• Entry Criteria:
  • Test environment is set up and configured.
  • Test data is prepared.
  • HiBob and Pento systems are accessible.
• Exit Criteria:
  • All planned tests are executed.
  • All critical and high-priority defects are resolved.
  • Test results are reviewed and approved.

Test Deliverables

• Test cases
• Test scripts
• Test data
• Test reports
• Defect logs
• Final test summary report

Test Schedule

Activity	Start Date	End Date	Duration
Test Planning	01/22/2025	01/24/2025	3 days
Test Case Development	01/25/2025	01/28/2025	4 days
Test Environment Setup	01/29/2025	01/30/2025	2 days
Test Execution	01/31/2025	02/10/2025	11 days
Defect Resolution	02/11/2025	02/14/2025	4 days
Test Closure	02/15/2025	02/16/2025	2 days

Resources

• Test Manager
• Test Lead
• Test Engineers
• HiBob and Pento system access
• Testing tools (e.g., test management software, defect tracking tool)

Roles and Responsibilities

Role	Responsibility
Test Manager	Oversee the testing process, manage resources, and ensure adherence to the test plan
Test Lead	Coordinate testing activities and manage the test team
Test Engineer	Design and execute test cases, report defects
Developer	Fix defects and provide technical support
Business Analyst	Ensure test cases align with business requirements

Defect Management

Defects will be recorded, tracked, and managed using a defect tracking tool. The process includes:

• Logging defects with detailed information.
• Prioritizing defects based on severity.
• Assigning defects to respective developers for resolution.
• Retesting resolved defects.
• Closing defects once verified.

Risk Management

Potential risks and mitigation strategies include:

• Integration Issues: Conduct thorough integration testing and have a rollback plan.
• Data Accuracy: Validate data consistency between systems.
• Performance Bottlenecks: Perform load testing to identify and address performance issues.

Communication Plan

Communication Type	Audience	Frequency	Medium	Owner
Status Report	Project Team	Weekly	Email	Test Manager
Defect Review Meeting	Key Stakeholders	Bi-weekly	Meeting	Test Lead
Test Summary Report	All Stakeholders	End of Testing Phase	Document	Test Manager

Approval

• Prepared by: Wayne Sheridan
• Email: wayne.sheridan@gmail.com
• Date: 01/20/2025
• Approved by: [Approver's Name]
• Date: [Approval Date]