User Stories
Table of Contents
- Introduction
- Purpose
- Scope
- User Stories
- Acceptance Criteria
- Definitions, Acronyms, and Abbreviations
- Appendix
- Approval
Introduction
This document outlines the user stories for the Payroll project aimed at reducing manual work by integrating our HR system HiBob with the payroll software Pento.
Purpose
Our UK payroll is currently operated in a very manual way with information having to be pulled from different areas, manually input into a spreadsheet which is then sent to our payroll provider for review. The majority of the data is pulled from our HR system HiBob specifically around: starters, leavers, salary changes, unpaid leave, maternity/paternity etc. HiBob has recently bought a payroll software company called Pento who are a UK payroll provider and integrated into the platform to allow HiBob to feed the employee information directly into the payroll platform with only additional payments having to be added (Gym, mobile phone duty etc.)
Scope
This document pertains to the integration of the HiBob HR system with the Pento payroll software to automate payroll processes and reduce manual tasks.
User Stories
User Story 1: Automated Data Integration
- As a: Payroll Administrator
- I want to: Automatically integrate employee data from HiBob into the Pento payroll platform
- So that: I can reduce manual data entry and minimize errors
Description
Automate the transfer of employee data such as starters, leavers, salary changes, unpaid leave, maternity/paternity leave from HiBob to Pento to streamline payroll processing.
Acceptance Criteria
- Employee data is automatically transferred from HiBob to Pento
- The system successfully identifies and updates changes in employee data
- Manual intervention is only required for additional payments
Notes
This integration should ensure data consistency and accuracy, reducing the need for manual verification.
User Story 2: Employee Data Consistency
- As a: HR Manager
- I want to: Ensure that HiBob serves as the single point of truth for all employee data
- So that: Employee data is consistent and up-to-date across all systems
Description
Ensure that HiBob remains the primary source of employee data and any updates in HiBob are automatically reflected in Pento.
Acceptance Criteria
- HiBob is recognized as the single source of truth for employee data
- All changes in HiBob are reflected in Pento without manual intervention
- Data discrepancies are minimized
Notes
This will help in maintaining data integrity and reducing administrative overhead.
User Story 3: Additional Payments Management
- As a: Payroll Specialist
- I want to: Easily manage additional payments like Gym, mobile phone duty etc. within Pento
- So that: These payments can be accurately processed without manual errors
Description
Provide a streamlined process within Pento for adding and managing additional payments.
Acceptance Criteria
- Additional payments can be added manually within Pento
- These payments are accurately reflected in the payroll calculations
- The system allows for easy tracking and reporting of additional payments
Notes
This functionality should be user-friendly and reduce the potential for manual errors.
Acceptance Criteria
- Data integration between HiBob and Pento is seamless and automatic
- HiBob remains the single source of truth for employee data
- Manual tasks are minimized, focusing only on additional payments
- Data consistency and accuracy are maintained
Definitions, Acronyms, and Abbreviations
- HiBob: An HR system used for managing employee data
- Pento: A payroll software platform integrated with HiBob
- HRIS: Human Resource Information System
Appendix
Include any additional documents or resources related to the user stories.
Approval
Prepared by: Payroll
Email: wayne.sheridan@gmail.com
Date: 01/20/2025
Approved by: [Approver's Name]
Date: [Approval Date]